Administrative Assistant(Construction)/ AR-AP seeks full time work (Lathrop, Tracy, Manteca, Stockton)

* no texts - they will be deleted & blocked.


I have extensive experience in a Construction /Industrial environment. I am a Go Getter and a Self-Starter. I would like to utilize my skills learned and lived.

I have a home office with fast internet, I can work remotely if needed.

Authorized to work in the US for any employer

Work Experience...............

Accounting Administrative Assistant
March 2023 to Present

*Entering Vendor Payables ( Invoices) & Bank Deposits into Sage 300 Intacct System
*Receiving Payments against open customer orders/Invoices
*Recording Remote Check deposits into JPMorgan Chase online company account
*Mailing statements/calling Customers with past due Invoices
*Compiling weekly Payables on Excel list for Payables Dept.in Southern California so they can cut checks for our Vendors

Administrative Office Manager/ AR-AP/ Dispatcher
April 2022 to January 2023
* Laid off due to inclement weather & flooding

*Accepting calls for Inspections & Materials Testing
*Dispatching available Field Engineering Technicians. ICC Techs & Special Inspectors to various job sites
*Entering employee Timesheets & Expenses for Bi weekly payroll in QB Online
*Accounts Receivables & Payables in Quickbooks Online-posting& coding to GL
*Bank deposits,bank reconciliations & entering Invoices & generating Customer Statements
*Creating New Job Sheets in FileMakerPro
*Maintaining electronic/ physical job files
*Data Entry of Concrete Compression test results into Excel to convert to PDF
*HR - Compiling New Hire Packets, assisting off-site HR Manager with tasks, organizing HR files

Production Control Administrative Assistant - 3 Month Contract
ROBERT HALF INTERNATIONAL @ Northwest Pipe Company - Tracy, CA
January 2022 to April 2022

*Daily Kronos Timekeep entries for field employees
*Updating Pipe Fabricating and Cement (Gunite) applications in Excel Spreadsheets
*SAP ERP entries for production
*Scanning Material Usage for Front Office Inventory/Cost Management Depts

Sales & Estimating Admin. Assistant / Contracts Management
November 2016 to June 2020
Covid related resignation

*Daily updating and maintaining Bid Lists for Sales Team and Estimators.
*Receiving and reviewing subcontracts for awarded jobs, then submitting Draft Subcontract to our Contracts Analyst for Execution.
*Occasionally submit Bid Proposals in response to invitation to bid as back-up help for Sales Team.
*Constant communication with GC 's and Owners for documentations as needed.
*Processing Preliminary Lien Information for Vendors.
*Calculate prices on Proposal Bid items into Salesforce & Soule Contract Awarding Software.
*Releasing jobs from CMCA Credit holds as requested by CMCA Credit & Operations.
*Dispatching Trailer Maintenance/plumbing/electrical when problems with Facilities arise, and liaison with Private Security Personnel.
*Entering new Job Numbers and information on new jobs in Excel Spreadsheet log.
*Processing and Printing Plans/Drawings and Bid Set Drawings via Kip Printer/Blotter.
*Use of Bluebeam Revu to extract pages (no Overlays).
*Awarding Jobs in Soule' Job Contract Awarding Software.
*Support SAFETY TEAM as needed - Entering Projected Safety Observance Notices into SAP Intelex Management System to optimize regulatory safety compliance.
*Entering new Sales Opportunity/Bids in Salesforce CRM Database.
*Converting Opportunity to Contract in Salesforce once Job is awarded to us by GC/Subcontractor.
*Processing DAS 140 and submitting to Ironworkers Union Halls.
*Entering processing & posting Invoices for Outside Contracted Estimators into SAP NetWeaver Portal for A/P Department to process payment.
*Creates Job Files Electronically (prelim Info, Job Start, Drawings) and any other pertinent information/ docs for job folders, as well as build physical job folders.
*Weekly Office Depot Orders.
*Other misc. projects to support various other Departments as needed.

Accounts Payables / Office Administrator
October 2015 to November 2016
Company downsized
*Enter Bills/Invoices, and Expense Reports into QuickBooks 2015
*Enter proposals, job info, Certs. Of Insurance, etc. into shared electronic job folders.
*Invoicing Customers upon job/project completion, including progress Invoices.
*Match payment stubs with invoice and file.
*Invoicing Landscaping Customers for monthly property maintenance.
*Calculate and enter New Jobs and Sub costs, and profit margins into Cash Management spreadsheet.
*Process Preliens in a timely manner.
*Daily contact with Field Employees for schedules and work completed information for billing.
*Follow up on Monthly Statements to ensure timely payments.

Finance Administrative Support Specialist
GDCA - Livermore, CA
September 2014 to May 2015
Multi Dept. Layoff
*Posts all Accounts Payable invoices by working across functions to validate accuracy of information.
*Storing and organizing all Accounts Payable Vendor files
*Responsibility for all vendor contact.
*Collections phone calls and emails for payment.
*2-3 way matching and entering in to SAP Business One system for payment.
*Execute check run every Monday, scanning all checks with supporting documents and storing in vendor electronic file.
*Preparing envelopes and mailing checks using Pitney Bowes postage meter.
*Daily and Annual maintenance of electronic Accounts Payable files.
*Maintain monthly Corporate Credit Cards by reconciling/entering employee credit card expense report statements and follow up on missing reports.

  • Principals only. Recruiters, please don't contact this poster.

post id: 7745288805



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